Cycling Team Rules & Safety

Please review and understand cycling team rules and safety information prior to racing. Safety is our number one priority!

30 Minute Penalties

  • Wristband must be carried/worn at all times throughout the race.
  • No Stopping on Road or in Exchange Parking Area Prior to Parking – No stopping within 500 feet of an exchange.  Parking is allowed in designated areas only. Please try to park as far off the road as possible.
  • Vehicles Following Participants – No vehicles will be allowed to follow behind participants day or night.
  • Conduct on Race Course – Do not obstruct traffic or play loud music, yell, or honk horns at night in rural/neighborhood areas. Also, no van decorations that are overtly suggestive, sexual, or that contain foul language.

60 Minute Penalties

  • Race Officials – Course volunteers, O.D.O.T., and traffic safety officials at exchanges are considered Race Officials. They have authority to disqualify a cycling team for rule violations, abusive behavior, or team failure to follow instructions given by volunteers.
  • Cyclists Travel on the Right – Riders are to travel on the right side of the road at all times with no exceptions.  Riders are to always use the bike lane if one is present. They must carry wear helmets at all times, in addition to headlights, reflective gear and flashing rear lights between the hours of 6:00pm and 7:00 am.
  • Display of Team Vehicle Signs – Official vehicle signs will be issued to each team vehicle and must be displayed at all times.

Disqualification

  • Race Officials – Course volunteers, O.D.O.T., and traffic safety officials at exchanges are considered Race Officials. They have authority to disqualify a team for rule violations, abusive behavior, or team failure to follow instructions given by volunteers.
  • Cyclists Travel on the Right – Riders are to travel on the right side of the road at all times with no exceptions.  Riders are to always use the bike lane if one is present. They must carry wear helmets at all times, in addition to headlights, reflective gear and flashing rear lights between the hours of 6:00pm and 7:00 am.
  • Display of Team Vehicle Signs – Official vehicle signs will be issued to each team vehicle and must be displayed at all times.
  • Cycling team participant safety gear- From 6:00pm through 7:00am – all cyclists must:
    • Have a working headlight
    • Wear reflective gear
    • Have a rear LED flasher
    • Each team must present a helmet, a headlight and a rear flashing light for every cyclist on their team for inspection at the Start Check-In Tent. Teams are then issued the official race wristband.
  • Three Volunteers per Team – Each team is responsible for ensuring all of their volunteers show up at the appointed time, to their assigned job and fulfill the tasks required. If a volunteer cannot report to duty, it is up to the Team Captain to find an alternate volunteer and make sure they report to the appointed job site.
  • Save the Party for the Beach! – No open containers, drinking, inebriated participants or volunteers on the course.
  • Scoring Sheet – Teams must provide a completed Scoring Sheet at the finish of the relay.
  • Grossly Inaccurate 20-mile ride pace times – Teams who finish over 3 hours faster than their anticipated finish time (based on 20 mile ride times submitted in MPH).
  • No Oversize Vehicles – No vehicles 80″ or wider, or longer than 20′, motor homes, buses or limos are allowed on the course by any team or team support.
  • Public Nuisance Rule – No littering or going to the bathroom on private property. Please use good judgment and be considerate of property owners along the course. Portable toilets and ample garbage containers are provided at each exchange point.

Cycling Team Safety

Safety is our number one priority. Please remember that the route is on open roads. Although every effort will be made to ensure non-event drivers know cyclists are on the road, cycling relay participants need to exercise every precaution. Curves and hills are especially dangerous spots. Ride defensively.

Supportive bike riders and pacing cyclists are not permitted on the course. Adding more traffic to the course just makes for more risk. Communities are aware and supportive of the relay, so you can expect to see road signs announcing “Cyclists Ahead” and police vehicles at key spots.

Cycling at Night

All cyclists will be alone at times during the course of the relay. In fact, it is very possible one of those alone times will be at night and in the dark. There’s no way around this. Yet, by carefully estimating the pace of the team, the team captain should be able to figure which legs will be ridden before dawn or after nightfall.  Slower cycling teams will start as early at 4:00AM.  And will finish as late as 11:30PM

Rules regarding nighttime running will be strongly enforced. Remember those safety items you needed for check in? Cyclists starting their legs before 7am and after 6pm must wear reflective gear, headlights and flashing LED “rear” lights. If you are not wearing these safety items, which were required at check-in, you will be pulled from the course.

We cannot allow “shadowing” of cyclists at any point on the course. Meaning, you cannot putt along at a snail’s pace in the van behind your cyclist attempting to both keep him company and light his way. Nor can we allow your van to pass your cyclist, pull over and sit, let the cyclist pass the van, then drive up ahead of the cyclist and pull over again. Although this leapfrogging action may sound like a nice way to keep your cyclist safe and relaxed, in reality this strategy will only endanger other drivers and cyclists on the course. Please keep the routes safe by driving slowly, but directly, from one exchange area to the next.

Course Closure

The Race Course and Bike Finish Area will close Saturday evening at 11:00PM. Any teams still on the course at that time will be requested by Race Officials to discontinue the race. All teams are seeded to finish before the course officially closes, provided your team has supplied honest race pace times.

Police Support

No traffic or police monitors are promised to protect cyclists from vehicular traffic along the course. Great care must be exercised at all times by participants and team vehicles.

Cycling participants must travel right side of the road, with traffic, and obey all traffic laws and signals.  Always use the bike lane if one exists.

First Aid

All teams are required to carry their own first aid kit in their van.  At minimum, we recommend basic kit for minor blisters, insect bites or scrapes.

Emergency

In the event of any medical emergency, call 9-1-1 immediately. Cell phone service is limited in some course areas, so please note that all exchange points will be in constant contact with race officials. Please make race officials aware of any issues on the course. In addition, drivers and team captains are expected to be aware of the location of hospitals and other medical facilities along the route.

Solo Cyclists

Solo riders may use personally prepared drop bags. Drop bags must be at the Starter’s Table no later than 15 minutes prior to their designated start time.  The lead vehicle will depart at 5:50am.  Drop bags must be clearly labeled with rider’s name and Exchange Zone number. Drop Bags that are left at designated Exchange Zones will be returned to the finish line.  If a rider wishes, drop bags and gear may be returned via USPS at the rider’s expense.  GCI Relay will not be responsible for drop bags left behind.

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